Filter by area

Areas are similar to other types of tags in that you can assign them to items, manage them, and filter items with them in the same way. They’re unique because they let you change your whole view with Global area filtering. When you do this, the entire app (except for the Inbox) shows items specific to that area.

Filter globally

On Desktop

The list of areas is located in the top left corner of the screen, next to Nirvana. Select an area and you're ready to go. You can also use Shift + the number associated with an area to change your view. Just take a look at the area drop-down menu to see which number corresponds to each area.

On Mobile

The list of areas is just under the name of the current list. Simply choose an area and you're set.

Exceptions to global filtering

There are a few items you'll see even if they don't belong to the area through which you're filtering. These are:

• Unassigned items: If an item has no area tags, it's considered unassigned. If you set your preferences to include unassigned items, you'll see these regardless of the area selected. You can change this in your settings.

• Inbox items: Even if your Inbox items have area tags, you'll see them regardless of the global area filter selected. Since one of the goals of GTD® is getting to Inbox Zero, this helps to make sure these items are given an action state (and sent to the appropriate list). However, you can still filter your Inbox by area. To do this:

On Desktop: Choose All Areas and choose the area from the tag list at the top of the window.

On Mobile: Choose All Areas, tap the 3 dots in the top-right of the screen and choose Filters. From here, tap Tags and filter by area.

Good to know: Since Focus is a flag, not an action state, you’ll see focused Inbox items in all of your areas’ Focus lists.