Change how your lists look
Expand or collapse notes
To change how notes are seen (or if they’re seen) in a list, choose from three options:
On Desktop
Click the ≡ icon at the top of the list to fully expand your notes; the = icon to partially expand notes; and the – icon to collapse them.
You can also click the notes icon next to the item title to toggle between expanded and collapsed notes for a single item.
On Mobile
Tap the 3 dots at the top-right of any list and select Display Options. From the panel that appears, choose whether to show or hide your notes.
Good to know: To see a truncated view of your notes in lists, enable Collapse Notes from your settings. To see your notes in full within lists, disable this setting.
Condense your view
To fit more information onto your screen, you can also:
On Desktop
- Change the density of the information to Compact or Comfortable in settings, under Look & Feel.
- Resize the side navigation with the arrow that appears when you hover your mouse between it and the main screen.
On Mobile
Tap the 3 dots at the top-right of the list, then tap Display Options. From the panel that appears, choose what to show or hide (including effort and tags).
Alphabetic sorting
The Projects and References list both allow you to sort their items alphabetically. To choose between ordering them manually and alphabetically:
On Desktop
Go into the Projects or References list and click on the three dots icon at the top of the page. From here, you can choose your sorting option.
On Mobile
Enter the Projects or References list and tap the 3 dots in the top-right corner of the screen. Select Display Options and choose how to sort the list.
Change Next list views
There are 3 views available in the Next list. To choose one:
On Desktop
Click on the three dots icon near the top of the screen and select your view from the menu. Take a look at the descriptions below to learn more about the views:
- Unified List: This shows your Next standalone actions, all incomplete Next actions from active parallel projects, and the first incomplete Next Up action of your active sequential projects in one group.
- Group by Project: This shows your Next standalone actions followed by groups of active projects containing their incomplete Next actions.
- Sequential Next Action: This shows a list of your Next standalone actions as one group, followed by a group of the next incomplete action of your active projects.
On Mobile
Tap the 3 dots in the top right corner of the screen and select Display Options. From the panel that appears, you can choose your view using the same options described above.
Good to know: If the Next Up action for a sequential project is a Waitingfor or Scheduled action whose start date hasn’t arrived, it will not appear in the Unified List View. In the Group by Project and Sequential Next Action views, you’ll see the action after it.
Change Focus list views
There are 3 views available in the Focus list. To select one:
On Desktop
Click on the three dots icon near the top of the screen and select your view from the menu. Take a look at the descriptions below to learn more about the views:
- Unified: This shows a list of all Focus items organized into one group.
- Group by project: This shows a list of all Focus items grouped by standalone actions, then focused projects, then focused actions within their projects, then reference lists and items.
- Group by state: This shows a list of all Focus items grouped by their action state, followed by a group of Active projects and a group of Reference lists and items.
On Mobile
Tap the 3 dots in the top right corner of the screen and select Display Options. From the panel that appears, you can choose your view using the same options described above.